tender management process

Specialized teams (commonly referred to as “Consultants”) which will understand the wants appropriately, and therefore the corresponding the market in question, are appointed to analyze, prepare, and evaluate the tender. The team that's preparing the tender is meant to be unbiased so as to profit the organization and enable them to possess the proper product with the simplest quality at reasonable commercials.

However, while preparing tenders, the consultant firms are assigning the tasks to groups that aren't well-versed with either the organization’s requirement or the marketplace for the actual requirement. Thus, the consultants need to find the foremost appropriate supplier from the market to urge in-depth details of the specified products/services. The tender management process takes tons of your time. While for the purchase of normal items, it doesn't take much time to organize and float the tender, when it involves preparing a young for solutions and large requirements, it takes time to try some research. In doing so, either two or three similar vendors are contacted and details are understood from them making it the idea on which tender is ready. Major parts of the tender like specifications, BoQ, commercial formats, etc. depend upon this research.

Meanwhile, there are other vendors within the market who have the potential and capacity to supply the products/services against the tender requirement. However, since the tender is ready supported details only from a couple of vendors, the tender that gets published has clauses that become a hindrance for several vendors within the marketplace. Then starts the method to change/modify the Terms & Conditions within the tender in order that vendors who have the interest to participate within the bidding process and have the capacity to try to so, get a good chance. During this process of going back & forth, tons of your time and efforts put in by the potential bidders who are qualified to bid are wasted. this is often an enormous loss to the organization and to the state.

To overcome the above-mentioned issue, it's necessary that the consultants who take up the work of preparing tenders should have proper knowledge of the topic. They ought to even have a team that understands the wants on one hand and therefore the market on another. The tender thus prepared will attract more number of bidders for tender participation.

There’s another think about this tender management process which will be detrimental to the progress of domestic organizations and therefore the nation at large. Generally, the tender’s pre-qualification criteria are set during a way that only large organizations are ready to participate in the tender bidding process. Sometimes the standards & certifications asked for within the tender are catered towards western standards, thereby discouraging the participation of domestic organizations. What are often more ironic than the very fact that the tenders for any nation be prepared by MNC’s headquartered outside the nation? For instance, in technology tenders, a really common clause that's found is that the bidder’s product/services should be listed during a leader’s quadrant of international benchmarking technology firms. When such clauses are present within the tender, how can growing companies in India who have all the opposite credentials participate? Wouldn’t it be better if the technology consultants helped in setting Indian standards?

It is a really sad situation once we encounter Indian organizations themselves favoring foreign companies within the name of international standards while our leaders want to market domestic products. It jogs my memory of the Malay Archipelago Company that I studied in history during my school days. To me, it's beginning to appear to be we are witnessing a new-age Malay Archipelago Company. This has got to change, and domestic vendors should be empowered to participate in additional opportunities and larger opportunities with their product/service offerings. This will, in turn, make our nation take a breakthrough not only in global markets but also help in GDP growth.